Client Checklist

Client Onboarding Checklist

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Below are general steps required to onboard a fund with NAV services. Your fund may require fewer or additional steps. For specific questions, please contact your NAV Account Manager.

DOCUMENT/INFO

ACTION REQUIRED/PURPOSE

Service Engagement Letter
Sign and forward Service Engagement Letter to initiate onboarding process

Market Launch Date
or
Tentative Launch Date
Provide NAV with anticipated new fund launch date; NAV will create new fund onboarding timeline

Provide NAV with launch date for funds launched prior to securing NAV services; NAV will create transitioning fund onboarding timeline

Fund Domicile
Forward full fund location information, enabling NAV to research and ensure compliance with specific domicile requirements

Fund Formation Documents
Provide:
- All legal formative documents
- US Form W9

NAV Fund Setup Form
Complete and forward the provided Setup form, enabling NAV to update the fund’s official contact and address information in our systems and release authorized reports/notifications

Fund Offering Documents:
PPM, LPA and Subscription Documents
Provide all fund offering documents:
- NAV will thoroughly review documents and may request clarification and/or revisions as necessary
- Based on specific offering information outlined, NAV will establish system setup, including fees, etc.

Broker and Bank Information
Forward all details pertaining to Prime Broker, Custodian, and Bank Account(s); enables NAV to establish read-only access to accounts and import all relevant activities into the NAV fund accounting systems

Reports
NAV will establish periodic report distribution timelines for fund management review, based on provided specifications and contacts

Investor Statements Template Review
NAV will create a custom template for investor statements using the fund’s logo and design format for your review and approval

NAV Manager Portal Setup & Access
Provided information required to set up access to the NAV portal, including names, email addresses and authorized access levels

NAV Investor Portal Setup & Access
NAV offers the option to establish an unlimited number of investor logins on the NAV Portal at no additional cost:
- Investors can access monthly statements and view a variety of interactive data in a mobile-friendly user-customizable format
- New investment or account data is automatically updated and available to investors in real time
- NAV will create and distribute investor logins on your behalf and administer password reset request, provide technical support, etc.

Expense Details
- Estimated/Actual organizational and/or third party expenses incurred in setting up the fund, if any, along with supporting invoices
- Estimated annual operating expenses to be charged to the fund detailed by line item/specific activities, i.e. audit, tax, legal, etc.

Stock Realization Method
NAV utilizes a proprietary system to calculate cost and realized gain/loss on securities:
- Indicate which tax lot method we should follow (FIFO, HIFO, etc.).
- Ensure the fund broker is using the same methodology; if not, request that they update accordingly – it is more accurate and efficient if the broker and admin are aligned in terms of tax lot methodology